Registration Policies

NCSI Summer Workshop Policies

The summer workshop participants are asked to pay a registration fee of $150 to cover workshop food and materials. This fee will be refunded only if notification of cancellation is received on or before the stated cancellation date.

In the event a workshop is not conducted, or if you are not accepted due to over-enrollment, the registration fee will be refunded in full. Scholarships are available for people unable to cover the registration fee.

Housing costs are provided for participants that are not able to commute to the workshop on a daily basis. Meals and materials are provided to participants. Participants are responsible for all of their own travel expenses. Participants may be asked to pay some of the costs that are covered, for which they will be re-imbursed. The details of any expected on-site re-imbursable costs will be provided to participants in advance.

Who may apply:

• Applications are accepted from faculty teaching undergraduates in the physical, natural and mathematical sciences, as well as the more quantitative social sciences, math/science education, or engineering. Teams of Faculty from the same or near-by schools are especially encouraged.
• Post-docs considering teaching at undergraduate institutions are encouraged to attend.
• Applications from secondary math and science teachers will be accepted provided there are at least 12 undergraduate faculty participants and space is available.
• Applicants will be registered on a first come, first served basis. If you decide to withdraw your application please notify us at ncsi-info@computationalscience.org so we can make your slot available to another person.

Registration and Notification of Acceptance:

• Workshops will run as scheduled provided that at least 12 applications are received by the notification date. (Click here to see notification dates for the workshops.) Participants will be contacted within 5 days of the notification date on the status of the workshop and their acceptance.
• Applicants will be added to the NCSI database of participants. This database is used to manage the assessment activities by the NCSI evaluation team, and to allow participants to update contact information, view their acceptance status, and apply for minigrants. No information will be shared with external parties.

Participant Responsibilities and Benefits:

• Participants must submit a $150 registration fee within 7 days of being notified of acceptance. Each accepted registrant will receive email with more details.
• Persons cancelling their attendance after the cancellation date (21 days before the workshop) will not receive a refund of this fee. (Click here to review cancellation dates for the workhops.)
• Participants must agree to assist in the NSF-required assessment of the workshops by filling out pre- and post-workshop surveys. Some participants may be contacted for additional information by the NCSI evaluation team.
• Food and lodging will be provided during the workshop for faculty participants who live too far away to commute. Depending on the local arrangements, participants may need to pay for meals and then receive reimbursement.
• Workshop sessions will run from Sunday evening at 7 through Saturday at noon, except for as noted. There will be evening sessions as well on the weekdays, except for Wednesday. Wednesday afternoon and evening is free time for participants to explore the local area.
• All participants will receive workshop materials. At this time there is no funding available to offer mini-grants to participants.
• NCSI funds can not be used for participant travel, so all funding for and arranging of travel to the workshop is the responsibility of the applicant.